LOCATION: Kyiv (HAI Ukraine Country Office)

RESPONSIBLE TO: Country Director

RESPONSIBLE FOR: Project Manager/Protection and Inclusion Coordinator

RELATIONS W/H OTHERS: Networks Coordinates with the Local & National Government, UN Agencies and both local and International NGOs.


CONTRACT LENGTH: 12 months (Depending on continued funding)


HelpAge International helps older people claim their rights, challenge discrimination and overcome poverty, so they can lead dignified, secure, active and healthy lives. HelpAge has been working in the Ukraine for over 5 years, since 2014. HelpAge Ukraine bases its mission on the tradition of respecting older people and supporting community-based programmes. HelpAge Ukraine helps older people to continue living in their communities and contributing to the lives of others.

HelpAge is working in the conflict-affected areas in east Ukraine to help vulnerable older to be fully included in all other appropriate humanitarian assistance.


The Deputy Director (DD) is responsible for the current humanitarian programme development, transition to development-type programming and overall program performance in East Ukraine. The DD directly manages and supervises the Project Manager (PM), providing guidance and leadership in all aspects of project implementation and budget control and management. The DD will also supervise a Protection and Inclusion Coordinator who provides technical support to the Project Manager and Protect Team.

The DD supports the Country Director in ensuring full compliance and application of all approved HelpAge Ukraine organizational policies. The DD will also support the CD in representing HelpAge to other organisations and to the Ukraine Government. With direction and support from the CD and EME Region, the DD will assist in the development of the Country Office Programme Strategy and identify new funding opportunities for the Country Programme. The DD is a core member of the Senior Management Team, contributing to overall direction setting and management HelpAge Ukraine


Programme Development and Direction Setting (20%)

  • Support and participate in new proposal development in the geographical areas he/she is responsible for, in coordination with Country Director and the EME RO.
  • Promote the development of an integrated programmatic approach within HelpAge Ukraine.
  • Contribute to longer term strategic planning and operating plan development in HelpAge.

Programme Management: (60%)

  • Provide programmatic leadership:
  • Maintain an in-depth knowledge of key project documentation and ensure that the Programme Team Leaders are familiar with the key project documentation, required donor procedures and, and the approved project proposal and associated programme budget.
  • Together with the Project Manager and Protection and Inclusion Coordinator (PIC), review existing project design, objectives, outputs, indicators and budget to ensure that they are appropriate and realistic, and if required, suggest and make necessary changes, after seeking final sign-off from the CD.
  • In the supported locations, ensure the PM and PIC undertake the necessary work planning processes to ensure project priorities are identified, and appropriate strategies to address them are implemented.
  • Ensure Programme quality and the application of best practices in programme standards:
  • Wherever possible, ensure HelpAge Ukraine programming principles, in particular gender and rights-based approaches, are incorporated into all project activities.
  • Ensure that all projects adhere to HelpAge International’s minimum programming standards.
  • With the Finance Manager, work collaboratively with the Kyiv and Field-based Support Services Teams; Finance Coordinator, HR Officer, Administrative and other support services staff to:
  • Recruit positions through a transparent, rigorous and soundly justified procedures.
  • Ensure staff performance are undertaken timely; provide appropriate and timely feedback to staff regarding their performance, including timely implementation of the annual staff appraisal system.
  • Ensure all senior staff are sufficiently inducted and oriented to HelpAge Ukraine’s mission, vision and purpose prior to commencement of their work in the field and at head office. Follow up to ensure locally recruited staff receive appropriate briefings.
  • Ensure staff access training and personnel development resources appropriate to their needs.
  • Ensure that all HelpAge Ukraine policies followed, as approved by the HelpAge Ukraine are fully adhered to.
  • With the support from the Finance & Support Systems Manager, with other Finance staff, ensure that:
  • Programme and Support Staff follow sound financial management principles in compliance with contractual requirements.
  • Timely and quality reporting of progress and expenditures is provided to the Coordination Offices.
  • Support the Advocacy & Communications component through:
  • Promotion and development of HelpAge Ukraine Advocacy and communications materials, stories, video and other media.
  • Assist in the identification and development of human interest stories.
  • Ensure compliance with respect to Donor “Visibility” requirements (logos, photos etc.)

Programme Coordination: (20%)

  • Prepare and edit monthly field based programme reports to aid the development of donor reports as requested by the Country Director (CD).
  • Encourage overall program cohesion through coordination and information sharing with and between all key staff.
  • As directed/requested by the CD, represent HelpAge Ukraine at inter-agency meetings both field and national level.


  • University Education and with a relevant or equivalent graduate degree.
  • Previous experience of managing a Project Field Office, implementing humanitarian and/or development project activities, including experience in financial and capital and asset resource management.
  • Direct experiences in developing and writing concept notes and full proposals to international donors.
  • Good understanding of Donors in Ukraine, donor opportunities and their key compliance requirements.
  • Solid and relevant experience in supervising and mentoring project and support systems personnel.
  • Demonstrated strong leadership skills: interpersonal skills, sound judgment, planning, team building and facilitating skills.
  • Highly developed analytical and communication skills, including excellent oral and written English, Ukrainian and Russian communication skills.
  • Competence in using information technology including experience with word-processing, spreadsheets and database software.
  • Willingness and capacity to travel to the areas of operations regularly.
  • Proven track record of quality performance in highly pressured environments.

Closing date for application: April 25, 2019, 6:00pm (Kyiv time)

Apply here: https://rabota.ua/company3275669/vacancy7607603