Logistics Coordinator

Partner

20 Mar 2019

Severodonetsk

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors. The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

 

NRC is looking for Logistics Coordinator in Severodonetsk office. The purpose of this position is to implement and control logistics activities in area office.

 

Job description

 

Implement NRC’s systems and procedures at area level.

Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.

Prepare and submit reports and analysis.

Ensure proper filing of all support documents.

Support line managers in procedures and require support team trainings.

Management of Logistics team.

Ensure development and implementation of administrative systems and procedures.

Provide anti -corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management).

Ensure safe and efficient transport of staff and materials/goods.

Contribute to specific protection risks and needs analyses, contribute to the design in consultation with PAC of protection response to identified risks and needs.

Manage the Logistics/ICT operations of NRC offices.

Plan and execute Logistics activities so NRC’s resources are used in most effective and efficient way.

Supervise the management of the lease of property (offices, warehouses, fleet, accommodation, IT equipment) and the running of those agreements.

Supervise the management of procurement activities, so they are done in accordance of NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money, reaching right beneficiaries in optimal manner).

Supervise procurement in regular search for suppliers with prequalification process and establishment of vendor data base which will include supplier performance information.

Supervise the management of the warehousing activities in Severodonetsk.

Ensure the establishment of the asset list and supervise its regular management.

Supervise the management of NRC fleet.

Advises programs of logistical constrains and assist in distributions whenever asked.

Support when needed in setting of IT systems and maintenance of it.

Weekly and monthly regular logistics reports are sent to Logistics/ICT Manager and relevant programs, finance and HQ.

Train, coach and guide Logistics staff to ensure Officer and Assistant level is capable to perform tasks more independently within the areas of their duty and assigned tasks.

Liaison with authorities whenever required.

Report all potential fraud cases to the Line Manager.

Perform any other duties assigned by Line Manager.

 

Qualifications

 

Experience from working as a Logistics Coordinator in a humanitarian/recovery context

Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities

Knowledge about own leadership skills/profile

Strong IT Knowledge

Fluency in English, both written and verbal

Strong leadership skills

Knowledge of the humanitarian context in Ukraine

Knowledge of the Ukrainian/Russian, including clerical work rules and principles

Experience with start-up or similar

Experience in Procurement for at least 5 years on managerial position

Experience in warehousing and fleet management

Experience of work with customs official of Ukraine, import/export operations will be a plus

 

Education level

  • College / University, Bachelor’s degree

 

Personal qualities

Managing resources to optimize results

Managing performance and development

Analyzing

Handling insecure environments

Empowering and building trust

Working with people

 

We offer

 

Contract period: 12 months contingent upon availability of funds

Salary/benefits: According to NRC country policy

Duty station: Severodonetsk, Ukraine

 

The deadline for application is 02.04.2019 – Send CV to olga.avtonomova@nrc.no