Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator – Save the Children

Partner

26 Oct 2018

Slavyansk, with possible travels around Ukraine (GCA, NGCA) and abroad

TITLE:  Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator
TEAM/PROGRAMME: Ukraine Country Office LOCATION: Slavyansk, with possible travels around Ukraine (GCA, NGCA) and abroad
GRADE: TBC CONTRACT LENGTH: To be changed according to funding availability
Save the Children is an international non-governmental humanitarian organization that has been advocating for the rights of boys and girls for almost 100 years, in more than 120 countries around the world. Save the Children has worked in Ukraine since 2007 alongside partners and has responded to the humanitarian crisis in Eastern Ukraine since 2014. Save the Children’s activities in Eastern Ukraine focus on the areas affected by the conflict, where the most vulnerable children and their families live and address their needs in protection, education, food security and livelihoods.
Since 2014, Save the Children in Ukraine has reached over 400,000 beneficiaries through its different programs, including 250,000 children (126,000 girls and 124,000 boys).
We are always on the lookout for talented and passionate people to join us in making a difference to the lives of children in Ukraine and around the world
ROLE PURPOSE: The MEAL Coordinator’s role is to provide essential support to Save the Children’s programmes by supporting the quality assurance system, build capacity at field level to deliver against Save the Children’s operating standards and to support the development of proposals and programme.  He/She will ensure strong monitoring and evaluations systems and harness staff capacity to ensure that SCI programmes are implemented in a quality manner and are accountable to beneficiaries and donors. Further, the MEAL Coordinator will be expected to lead on MEAL system design and implementation, evaluations, assessments, MEAL budgeting, and recruitment. The MEAL Coordinator will support the Programs Development and Quality Manager to develop strong evidence-based proposals and logframe.
SCOPE OF ROLE:

Reports to: Program Development and Quality Manager

Staff reporting to this post: 5 staff.

KEY AREAS OF ACCOUNTABILITY :  

MEAL System

·        Take on responsibility for the implementation of the Monitoring, Evaluation, Accountability and Learning (MEAL) system in SCI’s programmes: monitoring progress against targets through our Indicator Performance Tracking Tool (IPTT), Output Trackers and working alongside PDQ for monitoring MEAL action plans

·        Ensure that area operations and project staff understand the various steps and tools for the MEAL system and that this is used consistently across projects / areas

·        Manage and build capacity of field level MEAL teams to conduct quality monitoring of programme activities, measured against international standards and using participatory and gender-sensitive methodologies (including child-friendly methodologies).

·        Provide technical support and participate as required in all other aspects of MEAL at field level, for example surveys, assessments, baselines, evaluations, joint projects reviews / lessons learning workshops/events.

·        Raise important issues arising from monitoring to the SMT.

·        Manage the MEAL budgets and ensure compliance
Accountability

·        Work alongside the MEAL team to set up solid feedback and participation mechanisms at community level ensuring transparent, accountable and safe programming

·        Liaise with programme teams to develop information sharing and community engagement strategies, to ensure stronger accountability to beneficiary communities

·        Ensure child safeguarding mainstreaming are integrated into all M&E frameworks through measurable output and outcome indicators; and lead the process of piloting and scaling up local level beneficiary complaints’ mechanisms in relation to staff conduct, with an emphasis on the Child Safeguarding Policy and measure to prevent sexual exploitation of women and children.

 

Technical MEAL Support and Capacity Building

·        Contribute at the field level towards the creation of an organisational culture that promotes MEAL and understands its link to quality and accountable programming

·        Provide trainings and capacity building for field-level staff as required on MEAL

·        With support from the PDQ Manager, ensure all areas are progressing against the quality benchmarks including mainstreaming information sharing in all projects.

 

Programme Support (across areas)

·        Support coordination of needs assessments in coordination with other external sector agencies, ensuring assessment findings are documented and include an analysis of children’s needs. Lead development of SC programme baseline surveys where required.

·        Working with senior technical colleagues, support sector specialists in their development of sector log frames, plans, and monitoring and evaluation frameworks and plans.  Contribute to development of programme plan/strategy and master budget.

·        Support planning, implementation and follow-up of evaluations, for instance writing TORs, preparing literature review packs, recruiting evaluators, planning evaluator itineraries, planning staff workshops, leading report review. Participate in evaluations where required.

·        Seek solutions for more complex data management requirements by working with IT colleagues.

 

Reporting

·        Support reporting to donors by providing management information to programme managers on a timely basis and ensuring quality of indicator reporting

·        Ensure that regular monitoring and accountability (i.e. CRM database) reports are received and communicated effectively to PDQ Manager

·        Ensure that Monthly, Quarterly and Annual field level reports include accurate key data summaries and brief narrative descriptors of previous period’s achievements/challenges and future period’s planned activities in relevant areas;

·        Support other reporting processes as required.

 

Staff management

·        Manage staff performance in compliance with SCI Policies;

·        Coach, mentor, and support opportunities for continual staff development;

·        Support adherence to child safeguarding policy.

 

Representation & Advocacy & Organisational Learning:

·        Ensure that Save the Children’s work is coordinated with efforts of other agencies and Government, and support Interagency Coordination forums, advocating for the specific needs of children. This may involve supporting coordination working groups.  Participate in Interagency coordinated joint MEAL activities (for instance, inter-agency RTEs).

·        With support from the PDQ Manager  and/or other senior programme staff, assist in advocacy activities that target decision-makers in-country.

·        Support colleagues with learning activities.

·        Contribute to communications and media work as required.

·        Facilitate learning from projects and ensure knowledge management of such learning for future projects.

 

Program Development:

·        Support the PDQ Manager in ensuring that the Ukraine office has a quality, multi-sectoral and dual mandate program reflecting all priority technical and sector aspects of the Save the Children global strategy

·        Support the PDQ Manager in ensuring the design and development of child focused emergency and development evidence-based programs of a high quality that contribute to the response’s strategies and plans, informed by child right and child participation principles.

·        Support the development and writing of concept notes and funding proposals (including log frames and budgets), ensuring coordination and information sharing between technical and operation teams (finance, logistics)

BEHAVIOURS (Values in Practice)

Accountability:

·        holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·        holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·        sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·        widely shares their personal vision for Save the Children, engages and motivates others

·        future orientated, thinks strategically and on a global scale.

Collaboration:

·        builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·        values diversity, sees it as a source of competitive strength

·        approachable, good listener, easy to talk to.

Creativity:

·        develops and encourages new and innovative solutions

·        willing to take disciplined risks.

Integrity:

·        honest, encourages openness and transparency; demonstrates highest levels of integrity

 

EXPERIENCE AND SKILLS

Essential

  • Minimum 5 years of professional experience
  • Minimum 3 years of progressive professional experience in M&E
  • experience of working in humanitarian and development programmes
  • A year of management experience, leading a team to deliver quality projects and programmes.
  • Experience developing project proposals and logframes
  • Experience of, and commitment to working through systems of community participation and accountability
  • Demonstrated strong monitoring and evaluation skills, including planning/participating in evaluations
  • Experience of training and capacity building
  • Proven experience designing and delivering training; strong presentation skills
  • Experience developing and improving monitoring and data collection systems
  • Strong interpersonal and communication skills including influencing, negotiation and coaching
  • Strong results orientation, with the ability to challenge existing mind sets
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
  • Some experience of representation and ability to represent SC effectively in external forums.
  • Ability to write clear and well-argued assessment and project reports
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • A high level of written and spoken English
  • Excellent Computer skills
  • Experience or knowledge in community participation, especially with children
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support

Desirable

  • Specific experience working in one of the Save the Children priority sectors
  • Experience with statistical data analysis programmes such as SPSS, STATA, EpiInfo or other systems
  • Experience in database management
  • Experience using tablet software for data collection
Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

To apply:
Please send CV to the following e-mail address: Kateryna.Zagorna@savethechildren.org