19 Mar 2019
JOB TITLE: Partnership Officer or Coordinator (position depending on experience and results of the interview)
TEAM/PROGRAMME: SCI Ukraine COLOCATION: Slovyansk, with possible travels around Ukraine (GCA, NGCA) and abroad
GRADE: TBD CONTRACT LENGTH: TBD
The Partnership Officer/Coordinator will be responsible for supporting the implementation of Save the Children’s Country Strategic Plan with strong and strategic partnerships, ensuring that Save the Children benefits from mutually beneficial and sustainable partnerships to achieve joint objectives and results for children while strengthening civil society. The Partnership Officer/Coordinator will lead on Save the Children’s partnership approach in Ukraine and improve and adapt current tools and practices. The Partnership Officer/Coordinator will work closely with the country office teams (Technical Advisors, Operations team, Awards, Advocacy, Finance) to ensure that partners are supported and their capacities, as relevant, are strengthened. The Partnership Officer/Coordinator will be responsible for 3 main areas: 1) identification and relationship building with partners, 2) relationship management, 3) capacity building and civil society strengthening. The Partnership Officer/Coordinator will work with both well-established and new and emerging organizations and networks.
SCOPE OF ROLE
Reports to: Programs Development and Quality Manager
Staff directly reporting to this post: 0
Dimensions: Maintains strong linkages with Technical Advisors, Awards, Operations, Advocacy, Finance
Budget responsibility: none
KEY AREAS OF ACCOUNTABILITY
Partnerships strategy, identification and networking
• Lead on the partnerships strategy development
• Identify and explore new partnerships that will support the implementation of Save the Children’s Country Strategic Plan
• Network and identify new parnters for collaborative work on projects and ensure their participation in all stages of the project cycle management, including project design
• Network and identify partners in line with Save the Children’s advocacy objectives to support joint advocacy efforts, including civil society networks, coalitions etc.
• Conduct stakeholder mapping as required for new projects or advocacy efforts
• Identify networking opportunities and regularly attend conferences and events to expand knowledge on potential partners’ expertise
• Undertake full organizational capacity assessment in line with Save the Children tools and procedures to onboard new implementing partners
• Work with Save the Children team to broden the scope of possible partnerships, including for joint advocacy, research, etc.
• Regularly update Save the Children’s partnership mapping
• Assess the current partnership portfolio identifying strengths, weaknesses, opportunities and risks related to current partners
• In coordination with Save the Children program, technical and MEAL teams, regularly meet with partners to get feedback on organizational development and based on this, design, revise and implement an organizational development strategy tailored to different partners
• Consult with partner management on performance, organizational, and leadership matters.
• Conducts needs assessments to determine measures required to enhance partner performance
• Be the main point of contact for implementing partners
• Support the design of partner procedures and the development of relevant resources
• Provide Save the Children with expertise in strategy development and execution, planning, and facilitation of partner relations efforts
• During kick-off meetings, ensure that partners are fully represented and on-boarded to the award and Save the Children policies and processes
• Support the monitoring of outputs against activity plans and budgets and timeframes of partners to ensure program delivery meets targets
• Keep track of relevant technical, operational, finance, HR or award issues and facilitate support from relevant SC technical or operations teams to ensure continuous support and involvement at all stages of the program cycle.
• Ensure partner review meetings are held locally on a monthly basis with representation from partner and relevant SC program staff to discuss progress, roles, responsibilities, expectations, communication between the organizations, any conflict of policies, any areas of concern and future planning.
• Ensure Save the Children’s partners are provided with opportunities for networking among themselves, by organising joint events to network, exchange experience and learn from each other.
Capacity Building of Partners
• In collaboration with partners, Technical Advisors and the Operations team, identify partners and civil society organisations organizational and technical development needs
• Design capacity building plans for partners, in line with capacity assessments and their needs
• Support implementing partners and civil society organisations with trainings and partner organizational development plans to enhance the effectiveness of partners performance in achieving their goals and objectives
• Design and develop in coordination with partners, an Organizational Capacity Development (OCD) Kit, which provides civil society with a broad range of accessible and relevant training and organizational development opportunities
• Coordinate and collaborate with technical specialists, contracted trainers and capacity building partners as needed to provide capacity building.
• Work closely with the partners on the implementation of the capacity building plans.
• In coordination with the MEAL team, ensure effective monitoring and evaluation on the performance of the partners progress against organizational development and capacity building deliverables as well as SCIs capacity building initiatives.
• Support, mentor and coach SCI’s partners with creating and/or improving policies and procedures.
• Highlight and refer high risk or complex issues to the Senior Management Team
• Identify/incorporate best practices and lessons learned into program plans.
• Provide a range of consultative services to all partners regarding organizational development and system strengthening
• Ensures that partners are well aware and providing all beneficiaries with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct
• Other tasks as required by manager, including administrative work on sub-grant agreements
BEHAVIOURS (Values in Practice)
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
• honest, encourages openness and transparency; demonstrates highest levels of integrity
• University Degree in development studies or relevant technical field.
EXPERIENCE AND SKILLS
• Minimum 2 years work experience in the humanitarian sector/with NGOs, with at least 1 year experience in partnership based programming or community based programming
• Experience in implementing programs in humanitarian and development contexts aimed at building capacity of civil society organizations
• Thorough knowledge of civil society organisations, international non-governmental organisations, government structures
• Good skills and experience in all aspects of programme cycle management – design and development, implementation, and monitoring and evaluation
• Good training, facilitation and capacity building skills
• Proven experience in field level representation with key stakeholders
• Excellent verbal and written communication skills of English, Ukrainian and Russian (required)
• Excellent interpersonal and networking skills
• Politically and culturally sensitive with qualities of patience, tact and diplomacy;
• Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research
• Analytical skills
• Familiar with basic legal and financial matters
• Excellent attention to detail, organisational skills and discretion with confidential information
• Ability to work independently and proactively
• Commitment to the values, mission and principles of Save the Children.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Please send CV to the following e-mail address: Kateryna.Zagorna@savethechildren.org
There is no deadline, applications will be reviewed on a rolling basis till the position is filled.